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Executive Administrative Assistant

Browns Summit, NC 27214

Employment Type: Direct Hire Industry: Administrative Job Number: 97944

Job Description

Executive Administrative Assistant – Browns Summit, NC

Location: Browns Summit, NC
Job Type: Full-Time | On-Site
Experience Level: Senior (5+ years)

About the Role

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to support our senior leadership team and manage front desk operations at our Browns Summit facility. This role combines executive-level administrative support with office coordination responsibilities, requiring exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

Executive Administrative Support
  • Manage complex calendars and schedules for C-suite and VP-level executives.
  • Draft and edit executive reports, presentations, and correspondence.
  • Screen and manage phone calls, emails, and messages.
  • Coordinate domestic and international travel arrangements.
  • Prepare and submit expense reports (e.g., Concur or similar systems).
  • Organize meetings, prepare agendas, and document meeting minutes.
  • Maintain strict confidentiality on sensitive matters.
Front Desk & Office Coordination
  • Greet and assist visitors, vendors, and employees professionally.
  • Manage incoming calls, mail, and deliveries.
  • Oversee visitor access and security protocols.
  • Maintain a clean and organized reception and office environment.
  • Support office needs such as meeting room setup, catering, and supplies.
Accounts Payable / Accounts Receivable Support
  • Assist with AP/AR tasks including invoice coding and data entry.
  • Track outstanding payments and vendor invoices.
  • Reconcile expenses and vendor statements.
  • Support monthly financial close processes and maintain accurate records.
Qualifications
  • Education: Bachelor’s degree or equivalent experience (preferred).
  • Experience: 5+ years supporting C-suite or VP-level executives.
  • Technical Skills:
    • Advanced Microsoft Excel (pivot tables, VLOOKUP, formulas).
    • Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint).
  • Other Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Professional demeanor and ability to maintain confidentiality.
Preferred Qualifications
  • Experience preparing executive-level reports and board materials.
  • Familiarity with Microsoft Teams, SharePoint, or similar tools.
  • Background in AP/AR processes or financial systems.
  • Experience in a fast-paced, high-confidentiality corporate environment.
Apply Today!

Email your resume to Brian Smith at bsmith@theresource.com.  
While we appreciate all inquiries, only qualified candidates will be contacted.
 
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About Browns Summit, NC

Ready to take your career to the next level? Explore our job opportunities in the vibrant Browns Summit, North Carolina area. This charming town, nestled in the heart of the Tar Heel State, offers an exceptional quality of life with a perfect blend of city amenities and natural beauty. From the renowned Greensboro Science Center to the majestic views of Haw River State Park, Browns Summit has something for everyone. Immerse yourself in the local arts scene at Ambleside Gallery, catch a show at the Carolina Theatre, or enjoy mouthwatering North Carolina barbecue at local favorites like Stamey's Barbecue. Join us in Browns Summit and discover a career path as unique and special as the area itself!